Minutes of Town Meeting
April 5, 2021

Due to the Coronavirus State of Emergency the Town Office continues closed to the public. The meeting was conducted via a conference call for those interested in listening to the meeting.

Commissioner Charles M. Rhodes, Jr. called the meeting to order at 10:02 a.m.  Present were President John P. Griffin, Town Commissioner Edward C. Raffetto, Jr. and Town Administrator/Clerk, Nancy J. Lindyberg. Commissioner Rhodes dispensed with the Pledge of Allegiance.

Previous Minutes

Commissioner Raffetto moved to accept the minutes of March 15, 2021 as presented.  President Griffin seconded the motion.  The motion was passed 3-0.

Committee Reports:

Planning & Zoning:  Nothing to report

Board of Appeals:
  Nothing to report

Budget Status Report
:  Each Commissioner has a copy.

Unfinished Business

Town Street Repair:  Commissioner Rhodes stated that this is still pending. It is planned to address the storm water management issue at the bend on New Street.  Commissioner Rhodes spoke with the County Roads foreman and learned that they are busy with County work at this time and was assured that as soon as they can work the Town of Church Hill into their schedule they will do the work.  Basically the ditch at the bend of New Street will be cleaned, clean the pipe under the road, bring in topsoil, fill the right-of-way and plant grass.

Verizon Wireless Service Complaints:
Commissioner Rhodes stated that this is still pending.  Commissioner Rhodes spoke with Jason with the County IT Department and he said he would contact Verizon and attempt to arrange an in person or zoom meeting.

Other:  None

New Business:

Correspondence:  None

Bulk Trash Pickup - May 22, 2021
: Chesapeake Waste indicated that they could conduct the bulk trach pickup on Saturday, May 22, 2021 beginning at 6:00 a.m.  Commissioner Raffetto moved to accept the date of Saturday, May 22, 2021 for the bulk trash pickup.  President Griffin seconded the motion.  The motion passed 3-0.

TRTG Productions, LLC Contract
: TRTG Productions, LLC is a movie company that has contacted the Town and requested permission to use the Town Hall building in their movie.  The movie showcases the Eastern Shore, predominately Queen Anne's and Kent Counties.  The movie is a two hour movie and called "The Road to Galena".  It is about two young men who grew up on the Eastern Shore.  One stays to be a farmer and the other went off to be a banker.  They have been in contact with the Town's attorney, Elissa Levan and a contract was negotiated and agreed upon by both parties.
Commissioner Raffetto moved to authorize President Griffin to sign the contract giving the movie company permission to utilize the building to film on Monday, April 19, 2021.  President Griffin seconded the motion.  The motion was passed 3-0.

Access Document Storage
: The Town's documents are being stored at the facilities of Access Document Storage, located in Jessup, Maryland.  Ms. Lindyberg said she has not been able to access any of the Town's files.  We may decide to have our documents returned to the Town and find another storage company.  Ms. Lindyberg will do some research on other storage companies and contact Access again to possibly resolve this issue.

FY 2022 Budget Preparation
: A date for the budget workshop will be set sometime in April.  Ideally we would like to introduce the budget at our regular Town meeting on Monday, May 3, 2021 at 7:00 p.m.

Re-opening Date of the Town Hall for the Public
: The Town Hall will be open to the public on Monday, May 3, 2021.  The Commissioners and Town Administrator have all been vaccinated.  Commissioner Raffetto moved to open the Town Hall to the public Monday, May 3, 2021 and Town Meeting will return to the regular time of 7:00 p.m.  Commissioner Rhodes seconded the motion.  The motion passed 3-0.

Other:  None
Sewer System:

Flow Reports:  Each Commissioner had a copy of the report.
The Commissioners spoke with Don Reed of MES and the Town Engineer, Wayne Newton, regarding the flow reports from the south pump to the north pump.  Mr. Reed has been conducting some research and there is some question as to whether there is an historical grease build up in the force main from the south station going to the north station.  Mr. Reed stated that he would return with a proposal to see if in fact that is the case.

Possible Building Renovations
: The Commissioners began discussion of possible renovation of a building at our WWTP to create a small office there.  This discussion is at a very preliminary stage.  This office may be used to provide space for MES to do sewer work for Church Hill and possibly store Town records.

  MES personnel gave the Commissioners a detailed tour of the new sewer treatment plant located at the Eastern Pre-Release Unit near Church Hill.  Installation was recently finished and it is regarded as a "state of the art" facility.  While it has half the capacity of our current sewer system, it cost $7,000,000.  This is without a proposed building to house the treatment facility which would have added another $2,000,000 to the cost.

MES advises that with the next ten years the Town of Church Hill will probably have to replace its current, 40+ year old, sewer treatment plant.  There is nothing wrong with our current system but both federal and state governments have imposed - and will continue to impose - more upgraded standards for sewer treatment plants throughout Maryland.

The replacement of the Town of Church Hill sewer treatment plant may cost as much as $20,000,000.  A major part of that cost should be paid by federal and state funding and grants.  The Commissioners have already begun to explore and discuss this complicated matter.

: Mrs. Janet Rochester asked what the protocol will be for people entering the building when the building is open to the public.  Commissioner Rhodes said that he is going to check with the Health Department for guidance.

President Griffin moved to adjourn the meeting. Commissioner Raffetto seconded the motion.  The motion was passed 3-0.  The regular Town Meeting was adjourned at 10:40 a.m.

The next Town Meeting is scheduled for Monday, May 3, 2021 at 7:00 p.m.

Respectfully submitted,

Nancy J. Lindyberg
Town Administrator/Clerk

I hereby certify that the forgoing is a true and accurate record of the open Town Meeting held by the Town Commissioners of Church Hill on Monday, April 5, 2021 at 2:00 p.m.

John P. Griffin, Sr.